Q: How do I get a notary authenticated and then an apostille?

A: If you need an authentication of a notary public who is qualified in Ulster County, you must bring in the document with the original notary stamp and signature on it (copies cannot be authenticated). The fee for each authentication is $3.00 and should be made payable to the "Ulster County Clerk".  If you are submitting the document by mail, send it to the Ulster County Clerk’s Office, 244 Fair Street, Kingston, NY  12401.  If, in addition to the County Clerk's authentication, you need an apostille, you must contact the Department of State for information. The Department of State is located at 41 State Street, Albany, NY 12231 and can be reached by telephone at (518)474-4770. In addition, the Department of State has a New York City office located at 123 William Street, 19th Floor and can be reached by telephone at (212)417-5747 or go to their website https://www.dos.ny.gov/licensing/apostille.html.  

Q: I haven't received my notary renewal card from state, can I still provide services?

A: Yes.  As long as you have renewed through the County Clerk’s Office you are able to use your new expiration date and continue providing notary services.  Your card will come in the mail within 3-4 months.  If you need to verify that you have renewed, please contact us at (845) 340-3288.

Q: How can I apply to become a notary?

A: To qualify to be a notary you must be eighteen years old, a United States citizen, a resident of New York and have no prior felony convictions. The application packet is available in the Ulster County Clerk's Office. The packet includes; an application, a test study guide, a listing of exam dates and locations.  Upon passing the examination you will receive notification in the mail from the Department of State. Return the completed application and the $60.00 fee to the NYS Department of State. You will receive your notary ID card which will be valid for four years. Every person appointed as notary public must, at the time of his or her appointment, be a citizen or permanent resident alien of the United States and either a resident of New York or have an office or place of business in New York State. For more information including application forms, study guide and test sites/dates, please visit https://www.dos.ny.gov/licensing/notary/notary.html

Q: Can I get something notarized at the Clerk's Office?

A: Notary services are available at the Recording Counter during normal business hours.  There is no fee for this service.